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EWCNM COVID Protection Plan for Campus

Draft: Updated August 2, 2021 

East West College of Natural Medicine (EWCNM) will remain an open campus for instruction. However, for those who have (verified) Positive results, we will allow to remain onlone for didactic classes only. This plan articulates how we will complete this goal.

The goal at East West Collegeis to make working and living on campus safer than working and living in the surrounding community. 

This plan articulates how we will realize this goal. 

We recognize that everyone’s life circumstances are different, and we want to empower you to make the decision about your health and education that you believe is appropriate. However, we as a campus must follow appropriate regulations in order to not only ensure your safety, but the continuation of your education. With that stated, those wishing to remain home and work online, must have a “verifiable” medical reason. Availability to continue online will only be for those with a verifiable Positive result of Covid-19, or those awaiting a test result, due to direct contact with an infected person. This will be re-visited prior to te start of the Fall 2021 semester. This online option is NOT available for clinic schedules. Those days MUST be made up in person and will be scheduled with the Clinic Director upon your return to campus.

Attending any online course is only for the benefit of those with positive test results, or those awaiting test results after possible exposure. If you have an “in home” family member that has contracted Covid, you will need to supply the positive result, and then arrange to quarantine while caring for them.

Faculty, Staff and Students will remain to campus .All students will have to be on campus for Clinic hours. All didactic classes will be taught in school by faculty with the potential of students being either online or on campus. All faculty must report and remain on campus for teaching.

Masks and 6-foot social distancing will be required in all indoor spaces with more than one individual. We will monitor the health environment of the campus with a daily self-screening. This will include temperature taking and registering at the entrance daily.

Asymptomatic students in quarantine and those with COVID will participate in class remotely.  Make-up hours will be required for those who cannot come back to campus and have reached the maximum allotment mandated by ACAOM for distance education. This requirement must be fulfilled before graduation, but we will not require you to come to campus, except for clinic hours, if you meet the guidelines stated above.

Any and all guests, regardless of who or why they are there, must have temperature taken and must wear masks at all times. If you see someone in the halls, break room or other areas without a mask, please advise them to wear a mask or they will need to exit the building. If a student or faculty member refuses to wear a mask, they will be asked to leave and will not be given credit for the class or day. There will be no exceptions to this rule.

The above plan will stay in effect until further notice.

  1. Take all precautions as per requirements from CDC in Phase 1

    1. Infection prevention includes the use of masks, gloves, hand washing, and hand sanitizer

    2. Any patient coughing or exhibiting cold or flu symptoms must be accessed and possibly rescheduling of their visit.

    3. Faculty, staff, and students who are experiencing cold or flu-like symptoms must stay home from work to prevent infecting others.

    4. Frequent proper hand washing and use of hand sanitizers are encouraged. (See CDC best practice)

    5. Other infection prevention measures such as appropriate cleaning of classroom and clinic surfaces and other areas of frequent use.

Remain in communication with the Sarasota County and Florida Health Department for updates and recommendations, in addition to staying updated by the CDC.

Ask patients about any recent travel to countries or cities, locations identified with infected individuals.

Ask faculty and staff to restrict and avoid travel, especially travel by plane or cruise ship. If travel occurs, we ask that staff disclose this. Faculty and staff will most likely be asked to self-quarantine for a period of time before returning to work.

Ask students to restrict and avoid travel, especially travel by plane or cruise ship. If travel does occur, we ask that students disclose this. Students will most likely be asked to self-quarantine for a period of time before returning to campus for classes.

Require faculty and staff to disclose if a family member is ill at home as the staff member may have been exposed and may be infectious even if no symptoms are evident. These staff members may be asked to remain at home rather than coming into the office.

  •  Patients

    • Patients will be given a screening questionnaire related to COVID-19 before arrival.

    • Patients must wear their own mask/face covering

    • Patients will wait in the waiting area until their temperature is taken and recorded by a non-touch thermometer

    • One of the physicians will be consulted if there are any concerns.

    • Once cleared the patient will be escorted either directly to a treatment room or seated in the reception area (keeping in mind that no more than two patients can be in the waiting room at one time)

  • No more than two patient in the lobby at one time

  • If there is concern about a patient having COVID-19 or flu-like symptoms, the patient should be asked to reschedule.

  • The use of a mask by the provider is required.

  • If the provider does not have his or her own mask, the Clinic can provide – up to a point – again due to minimal supplies. We need everyone’s support with the supply shortages that currently exist.

  • We also need everyone’s support in following the recommended guidelines for personal protection.

  • If you are sick, you should stay at home.

  • We all must use proper handwashing techniques. All providers must wash or gel hands on entering and exiting a patient room.

  • All providers must disinfect surfaces in patient rooms between each patient.


Students will be checked (Temperature and for a mask) every day they enter the Clinic, and the appropriate questioned asked.  Students will also be required to separate into different rooms in the building. The use of classrooms reduces the chance of transmition of the Virus.  Students will also be required to stay home from clinic if they have any symptoms of COVID-19 or the flu or common cold.

One student Intern will be designated as the lead Intern by the supervisor or clinic administration at the beginning of each shift.  This position entails checking each patient appropriately with a thermometer for fever and asking the designated questions to ensure safety for the college and all of it’s members.  In addition to the Interns responsibilities of checking patients the Intern will also be responsible for ensuring proper herbal care for patients.  This means that the lead Intern will work with one other student in the herbal pharmacy under the supervision of a doctor to build herbal formulas and manage the pharmacy with the proper sanitization and PPE equipment.

In the event that a student must quarintine for any length of time and is unable to continue with class or clinic online, the academic department will review the students case.  For students that are capable of continuing in clinic after the illness, they will be permitted to perform make-up shifts for clinic.  The student will be required to provide documentation of their illness to the college before the college will allow make-up shifts to be completed.

While EWCNM also understands that some students are not capable of placing themselves and their loved ones at risk for COVID-19 into quarantine, we must follow these guidelines.  Specific clinic shifts will be given online to supplement those who are not capable of coming to the college.  This will be done for only a select few as ACAOM requirements may limit the ability of some students to proceed with the online clinic.  The academic department will evaluate each student who chooses to stay home and continue to quarantine or test positive for COVID-19 for the next appropriate steps and availability to proceed in the program for the remainder of the semester.

Students who do become ill with COVID-19 will be required to quarantine themselves for 14 days or longer.  The college will shut down for up to 5 days, while areas where the student had been, is Professionallydisinfected and cleaned.  At this time, the college will determine if EWCNM will reopen.  If more than five students contract COVID-19 and have been in the college, EWCNM will seriously think about closing the college for the remainder of the semester or what is in the best interest of the students.

All communication about what is occurring at the college will come from the President or Owners of the college to help ensure panic does not spread throughout the student body.

Below is the list of CDC responses for actions if an IHE has an incident with COVID-19.  These steps will be followed if a student tests positive for COVID-19.

  • Classrooms

    • We are wiping surfaces each morning – please wipe your table, chair, keyboard, mouse, remote controls, etc. after use.

    • Please maintain a 6-foot distance from other persons.

    • Cover your mouth with a tissue or your elbow if you need to cough or sneeze. Throw the tissue away immediately.

    • Wash hands frequently (or hand sanitizer).

    • Please be mindful of your impact on others.

**At this point in time, we require ALL Clinic Students, Staff and Faculty to be on campus, and only those with “verifiable medical reasons” will be permitted to remain online. If you have  any concerns or questions, please reach out to the Clinic Director or the Academic Dean.


**All students wishing to remain online for Didactic MUST show reason for needing to do so. This can be in the form of medical note from Physician or other knowledgeable medical entity.

1. Take all precautions we would take during Flu Season


Infection prevention stations in clinics and other areas of high general or patient traffic (stations include masks when available, Kleenex, hand gel and gloves when necessary)

Any clinic patient coughing or exhibiting cold or flu like symptoms must mask

Staff who are experiencing cold or flu like symptoms must stay take time away from work to prevent infecting others

Frequent proper hand washing and use of hand gel is encouraged. See attached information from CDC on best practices for handwashing and gel use

Other infection prevention measures such as appropriate cleaning of classroom surfaces and other areas of common use

2. Remain in communication with Sarasota Health Department, Florida Department of Health for any updates and recommendations. In addition, stay updated with CDC recommendations.

3. Ask patients about any recent travel to countries or cities, locations identified with infected individuals

Higher Education Guide & Response When Covid-19 is Confirmed on Campus per CDC

When a confirmed case has been on campus, regardless of community transmission

Any IHE in any community might need to implement short-term building closure procedures regardless of community spread if an infected person has been on campus. If this happens, CDC recommends the following procedures, regardless of level of community spread:

1.Coordinate with local health officials. Once learning of a COVID-19 case in someone who has been on the campus, immediately reach out to local public health officials. These officials will help administrators determine a course of action for their IHE.


2. Work with local public health officials to determine cancellation of classes and closure of buildings and facilities. IHE administrators should work closely with their local health officials to determine if a short-term closure (for 2-5 days) of all campus buildings and facilities is needed. In some cases, IHE administrators, working with local health officials, may choose to only close buildings and facilities that had been entered by the individual(s) with COVID-19. This initial short-term class suspension and event and activity (e.g., club meetings; on-campus sport, theater, and music events) cancellation allows time for the local health officials to gain a better understanding of the COVID-19 situation impacting the IHE. This allows the local health officials to help the IHE determine appropriate next steps, including whether an extended duration is needed to stop or slow further spread of COVID-19.

  • Local health officials’ recommendations for the duration and extent of class suspensions, building and facility closures, and event and activity cancellations should be made on a case-by-case basis using the most up-to-date information about COVID-19 and the specific cases in the community.

  • Discourage students, staff, and faculty from gathering or socializing anywhere. This includes group childcare arrangements, as well as gathering at places like a friend’s house, a favorite restaurant, or the local coffee shop.


3.Communicate with students, staff, and faculty. Coordinate with local health officials to communicate dismissal decisions and the possible COVID-19 exposure.

  • This communication to the IHE community should align with the communication plan in the emergency operations plan.

  • Plan to include messages to counter potential stigma and discrimination.

  • In a circumstance where there is a confirmed COVID-19 case that has been on campus, it is critical to maintain confidentiality of the student or staff member as required by the Americans with Disabilities Act and the Family Education Rights and Privacy Act, as applicable.


4.Clean and disinfect thoroughly.

  • Close off areas used by the patient. Open outside doors and windows to increase air circulation in the area and then begin cleaning and disinfection.

  • Cleaning staff should clean and disinfect all areas (e.g., offices, bathrooms, and common areas) used by the COVID-19 patient focusing especially on frequently touched surfaces.

  • If surfaces are dirty, they should be cleaned using a detergent or soap and water prior to disinfection.

  • For disinfection most common EPA-registered household disinfectants should be effective.  A list of products that are EPA-approved for use against the Virus that causes COVID-19 is available here

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  • . Follow the manufacturer’s instructions for all cleaning and disinfection products (e.g., concentration, application method and contact time, etc.).

  • Additional information on cleaning and disinfection of community facilities such as schools can be found on CDC’s website.


5.Make decisions about extending the class suspension and event and activity cancellation. Temporarily suspending classes is a strategy to stop or slow the further spread of COVID-19 in communities.

  • When classes are suspended, IHE administrators should work closely with local public health officials to determine if some buildings and facilities may stay open for staff or faculty that are not ill while students temporarily stop attending in-person classes.

  • IHE administrators should work in close collaboration with local public health officials and the IHE’s university system to make class suspension and large event and activity cancellation decisions. IHE are not expected to make decisions about suspending classes or canceling events on their own. IHE can seek specific guidance from local health officials to determine if, when, and for how long to take these steps. The nature of these actions (e.g., geographic scope, duration) may change as the local outbreak situation evolves.

  • Administrators should seek guidance from local health officials to determine when students, staff, and faculty should return to campus and what additional steps are needed for the IHE community. In addition, students, staff, and faculty who are well but are taking care of or share a home with someone with a case of COVID-19 should follow instructions from local health officials to determine when to return to campus.


6. Implement strategies to continue education and other related supports for students.

  • Ensure continuity of education and research.

    • Review continuity plans, including plans for the continuity of teaching, learning, and research. Implement e-learning plans and distance learning options as feasible and appropriate.

    • Ensure continuity plans address how to temporarily postpone, limit, or adapt research-related activities (e.g., study recruitment or participation, access to labs) in a manner that protects the safety of researchers, participants, facilities, and equipment.

    • Consider the following approaches:

      • Use of existing infrastructure and services (e.g., Blackboard, Skype, Zoom) to support efficient transition of classes from in-person to distance-based formats. This may include using strategies such as faculty check-ins, recorded class meetings or lectures, and live class meetings.

      • Other student support services such as online library services, print materials available online, phone- or Internet-based counseling support, or study groups enabled through digital media.

  • IHE will need to determine, in consultation with their university system:

    • How to convert face-to-face lessons into online lessons and how to train faculty to do so.

  • How to triage technical issues if faced with limited IT support and staff.

  • How to deal with the potential lack of students’ access to computers and the Internet at home or in temporary housing.

  • Ensure continuity of safe housing.

    • Work in close collaboration with local public health officials to make all decisions related to on-campus housing.

    • If cases of COVID-19 have not been identified among residents of on-campus community housing, students may be allowed to remain in on-campus housing. In this situation, educate housing residents on the precautions they should take to help protect themselves when there is community spread of COVID-19. Residents should follow any more specific recommendations provided by local health officials. Any on-campus resident who may have been in close contact with a confirmed case of COVID-19 should follow instructions provided by local public health officials, including possible temporary relocation to alternate housing for self-quarantine and monitoring for symptoms.

    • If cases of COVID-19 have been identified among residents of on-campus community housing, work with local public health officials to take additional precautions. Individuals with COVID-19 may need to be moved to temporary housing locations. These individuals will need to self-isolate and monitor for worsening symptoms according to the guidance of local health officials. Close contacts of the individuals with COVID-19 may also need temporary housing so that they can self-quarantine and monitor for symptoms. Consult with local health officials to determine when, how, and where to move ill residents. Information on providing home care to individuals with COVID-19 who do not require hospitalization is available on CDC’s website.

    • Residents identified with COVID-19 or identified as contacts of individuals with COVID-19 should not necessarily be sent to their permanent homes off-campus. Sending sick residents to their permanent homes could be unfeasible, pose logistical challenges, or pose risk of transmission to others either on the way to the home or once there. IHE should work with local public health officials to determine appropriate housing for the period in which they need to self-isolate and monitor for symptoms or worsening symptoms.

    • Remember to consider all types of IHE-affiliated housing when making response plans. Distinct housing types (e.g., residence halls, apartments, fraternity and sorority houses) and situations (e.g., housing owned and run by the IHE, housing on the IHE campus but not run by the IHE) may require tailored approaches.

    • Ensure any staff remaining to support students in on-campus housing receive necessary training to protect themselves and residents from spread of COVID-19. Staff should also be trained on how to respond if a resident becomes ill. Adequate cleaning and personal hygiene supplies should be made available.

  • Ensure continuity of meal programs.

    • Consult with local health officials to determine strategies for modifying food service offerings to the IHE community.

    • Consider ways to distribute food to students, particularly those who may remain on campus, while classes or other events and activities are dismissed.

    • If there is minimal to moderate or substantial community spread of COVID-19, design strategies to avoid food distribution in settings where people might gather in a group or crowd. Consider options such as “grab-and-go” bagged lunches or meal delivery.

If on-campus housing residents have been relocated to temporary alternative housing, consider how meals can be provided to these students. Work with local

  • public health officials to determine strategies for providing meals to residents with COVID-19 or who are being monitored because of contact with persons with COVID-19.

  • Ensure any staff remaining on campus to support food services receive necessary training to protect themselves and those they serve from spread of COVID-19.

  • Consider if, and when, to stop, scale back, or modify other support services on campus.


    • Consider alternatives for providing students with essential medical, social, and mental health services. Identify ways to ensure these services are provided while classes are dismissed or students are in temporary housing.

    • Identify other types of services provided to students, staff, and faculty (e.g., library services, cleaning services). Consider ways to adapt these to minimize the risk of COVID-19 transmission while maintaining services deemed necessary.

Plan Outline

Phase II (Community Spread is likely)

Clinic protocol:

Clinic procedures for student 2

Classroom procedures for Student

Phase III (No community spread evident)

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